Auditor's Lots Information and Procedures

Auditor's Lot Procedures Letter 

Traill County Auditor’s Lot Procedures

 

Introduction, Purpose, and Commentary

  1. Introduction

 

The Traill County Auditor is required to transfer, for tax purposes, properly executed instruments that transfer and/or describe property to be recorded. Irregular tracts of land commonly described by metes and bounds can result in complicated, lengthy, and improperly defined property lines. To clear up confusion as to these inconvenient or insufficient property descriptions, the Traill County Auditor will exercise the authority according to N.D.C.C 57-02-39 to require that the owner with these irregular tracts described, or not described, by metes and bounds have their parcels surveyed and platted, generally known as Auditor’s Lots. The purpose for the Auditor’s Lot is to obtain the precise location of an irregularly shaped parcel and to provide a brief legal description for property tax and assessment purposes.

 

Complex metes and bounds descriptions create time consuming research and ambiguous interpretation for employees in the County Auditor, County Recorder, and County Director of Tax Equalization Offices and the Geographical Information System. In further detail, for taxation purposes through the authority granted by the laws of the State of North Dakota, the County Auditor may have land platted or re-platted if any tract or lot is an divided into irregular shape which can be described only by metes and bounds, or if any addition or subdivision which already has been platted into blocks and lots and subsequently sold into parts of blocks or lots which can be described only by metes and bounds, or if the courses, distances, and sizes of each lot or fractional lot are not given or marked upon the plat so that the precise location of each lot or fractional lot can be ascertained accurately, surveyed, or laid out.

 

  1. Purpose

 

These Procedures are established for the following purposes:

 

  • to reduce the burden to the County when transferring deeds with improperly described parcels of land;

 

  • to ensure that land is not described in a manner that creates difficulty in ascertaining property lines.

 

  1. Authority

 

The North Dakota Century Code 57-02-39, provides for the County Auditor to have authority to require land be platted or re-platted for the convenience of tax officials in describing property on tax rolls. These Procedures are adopted to reduce the burden to the County as a result of improperly described real property.

 

Pursuant to Section 57-02-39 of the North Dakota Century Code, the County Auditor is granted the authority to require an Auditor’s Lot/suvery. Further, the authority includes provisions to require approval by the City Engineer or County Surveyor if there is no City Engineer in an affected City.

 

  1. Jurisdiction

 

These Procedures shall apply to all property within the boundaries of Traill County, including those areas of incorporated city limits.

 

These Procedures shall in no way interfere with the provisions of Section 11-33.2 of the North Dakota Century Code granting the authority of the County to regulate the subdivision of land for sale or development in unincorporated land nor the provisions of Section 40-50.1 of the North Dakota Century Code granting incorporated cities the authority to regulate the subdivision of land for sale or development in their incorporated land and extraterritorial jurisdiction. An Auditor’s Lot is not a substitution for a plat required for the development of subdivided land.

 

  1. Enactment

 

These Procedures will be in effect starting with recordings on and after July 1, 2017. All previously created metes and bounds descriptions will be valid until at which point a transfer is made for at which point that transfer may be subject to the provisions of these Procedures.

 

  1. Compliance

 

Under the provisions of Section 57-02-39 of the North Dakota Century Code, when the owner of such land fails to comply with these provisions, the cost of surveying, platting, and recording must be paid by the county, upon allowance by the Board of County Commissioners, and the amount thereof must be added to the taxes upon such tracts or lots the ensuing year. Such taxes, when collected, must be credited to the county general fund. The surveyor making such survey or plat is entitled to receive for services in making the same the compensation allowed by law for doing other county surveying or platting, and such fees become a legal charge upon such tracts of land.

 

  1. Variance

 

Where the County Auditor finds that a legal description metes and bounds descriptions are straightforward and unambiguous such as:

 

A division of a quarter section anchored in a corner of the quarter section with four corners of 90 degrees each, or;

 

A division of a lot or lots in a platted subdivision where the description is a simple portion of a lot or lots such as Lot 1 and East 50 feet of Lot 2.

 

The County Auditor may waive the requirements for an Auditor’s Lot.

 

  1. Procedures for Requirements of Auditor’s Lot

 

Upon evidence of an instrument which creates a split of property or which is a transfer of property previously split by metes and bounds, the County Auditor will review the situation and make a decision based upon the requirements of these Procedures for requirements of an Auditor’s Lot.

 

   8-1County Auditor Initiated

 

8-1.1 Owner Notified

 

Upon the decision to require an Auditor’s Lot, the County Auditor will notify the owner of the parcel and request the owner have the legal description incorporated into an Auditor’s Lot. At the time of the request the County Auditor will notify the owner that an Auditor’s Lot is for the purpose of describing the lot for taxation purposes and does not take the place of platting the parcel under either County or City subdivision ordinances.

 

8-1.2 Timeline

 

If the owner of a parcel, where and Auditor’s Lot or survey is required, does not initiate action to comply with the request within thirty (30) days, the County Auditor will contract with a competent surveyor at his/her discretion to prepare an Auditor’s Lot.

 

8-1.3 Numbering of Lots

 

Lots will be numbered according to the order in which they are recorded within the township, range, section, and quarter section. Numbers/letters will be assigned by the County Recorder’s Office at the time the lot is requested Auditor’s Lot is recorded.

 

8-1.4 County Surveyor

 

In the absence of a County Surveyor, the County Auditor shall choose a competent surveyor at his/her discretion. The County Auditor may choose to contract with a competent firm on an annual basis if it is deemed to be more efficient to do so.

 

8-1.5 Charging of Platting Services

 

Under the provisions of Section 57-02-39 of the North Dakota Century Code, the cost of surveying, platting, and recording must be paid by the County, upon allowance by the Board of County Commissioners, and the amount thereof must be added to the taxes upon such tracts or lots the ensuing year. Such taxes, when collected, must be credited to the County General Fund. The surveyor making such survey or plat is entitled to receive for services in making the same compensation allowed by law for doing other county surveying or platting, and such fees become a legal charge upon such tracts of land.

 

8-2 Property Owner Initiated

 

Alternatively, if the owner or its agent of said property recognizes that a requirement for Auditor’s Lot may exist, they may request a review by the County Auditor and cause a competent registered surveyor or engineer to perform an Auditor’s Lot following the procedures identified in Section 8-1.2 and 8-1.3 of these Procedures at their own expense.

 

  1. Form of Auditor’s Lot

 

An example of the Auditor’s Lot form is included as a part of these Procedures. The minimum size of the Auditor’s Lot form is 8 ½ inches x 14 inches and can reach a maximum size of 22 inches x 34 inches. For recording purposes the maximum size of the Auditor’s Lot is 8 ½ x 14 inches. Please see the example below:

 

 

Survey Record

 

Plat of

 

Auditor’s Lot No. ______________

 

 

Section ____________ Township ____________ Range ____________

 

 

Present Owner _____________________________________

 

OWNER’S CERTIFICATE

 

            The undersigned, owners of the within described property, in accordance with the provision of Section 57-02-39 of the North Dakota Century Code as Revised 2001, and upon demand of the County Auditor of Traill County, North Dakota, have caused to be made the within and foregoing plat of said land with the lots as therein described, and have caused the same to be placed on record, as provided by law.

 

            Witness our hands and seals this _________ day of _______________, 20 ____.

 

 

In Presence of _______________________              ____________________________

(SEAL)

 

 

___________________________________              ____________________________

(SEAL)

 

 

 

 

(SEAL)                                                                           ____________________________

 

 

 

 

STATE OF NORTH DAKOTA

COUNTY OF TRAILL

            

            I, ____________________________________, Notary Public within and for said County, do hereby certify that on this ________ day of _________________, 20 ____, personally appeared before me _________________________________________ to me known to be the same person described in and who executed the within and foregoing instrument and acknowledge that (he) (she) (they) executed the same freely and voluntarily.

My Commission expires ___________________________, 20 ____.

 

__________________________

(Notary Signature)

 

SURVEYOR’S CERTIFICATE

 

I, ___________________________________, registered Land Surveyor, do hereby certify that at the request of __________________________________ I made the within and foregoing plat and description of the land as herein described and that the lots, distances, area, and location as indicated on said plat and contained in said description are true and correct.

 

 

                                                                        ___________________________________

                                                                                                (Land Surveyor Signature)

 

 

 

Subscribed and sworn to before me this ________ day of ______________________, 20 ____.

 

My Commission expires ___________________________, 20 ___.

 

 

 

 

 

 

___________________________

(Notary Signature)