Traill County Recorder

The county recorder's office is one of the offices formally organized by the Constitutional Convention of 1889. County recorder officers are elected to four-year terms that begin Jan. 1.

The information filed and recorded in the recorder's office is used by the auditor, treasurer, commissioners and other county officials, along with the general public and business entities. The real estate record is the basis for the auditor's assessment rolls and the tax collection process of the treasurer.

County Recorder Duties

  • Keep a record of each patent, deed, mortgage, bill of sale, security agreement, judgment, decree, lien, certificate of sale and other instruments required to be filed or recorded in proper books provided for such recording, upon receipt of the filing or recording fees. Each recorded document also shall state the date, hour and minute when the document was filed, the book of records in which it is recorded and the page on which it is recorded.
  • Process all UCC financing statements presented for filing into the statewide central notice system.
  • Prepare a UCC abstract whenever any person requests it and pays the required fee.
  • Maintain a reception book, grantor/grantee index and land tract index.
  • Assist the public in finding information as found in the real estate record and the UCC files.
  • Furnish upon request (written or by telephone) to persons information contained in financing statements to perfect a security interest pursuant to Chapter 41-09 when the collateral is farm products, and provide written confirmation of the oral information provided upon receipt of a fee which shall be the same as for recording that instrument.


Traill County Recorder
13 1st Street NW
PO Box 399
Hillsboro, ND 58045
Phone: 701.636.4457
Fax: 701.636.2527
Marlene Eblen email:
Deb Hankel email: